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Sprott Shaw Blog

Campus Administrative Assistant - Various Locations

Posted August 31, 2012, by Sprott Shaw College.


Reporting to the Campus Director, the Campus Administrative Assistant plays an integral role in the smooth and efficient operations of the Sprott Shaw campus. Usually, the first point-of-contact person, the Administrative Assistant will be the public’s first perception of the campus. This is an open on-going call for applications. You will only be contacted should you qualify for a position that is available. Please apply using the form below.

Responsibilities

  • All responsibilities and procedures are provided as guidelines in Administration Procedures
  • Performs general administration duties such as reception, mail, interoffice communications, outgoing correspondence, petty cash and ordering supplies/textbooks/equipment
  • Maintains the standardized file set-up for vocational/retail student files, government project files, correspondence files, daily organization systems and dead files (archives)
  • Provides marketing support to admissions by handling phone inquiries, appointments, walk-ins, and marketing statistics according to structured guidelines
  • Ensures the proper procedures and processes are followed for student registrations, creation of student file, input into start schedule, and into FAST
  • Monitors attendance and keeps the admissions advisor informed about any new start student’s absence
  • Provides the director with the names of students who have excessive absenteeism
  • Prints and distributes monthly interim transcripts every four weeks for each student
  • Processes diplomas, certificates, final transcripts
  • Reads and follows all procedures and policies and is aware of update procedures.
  • Participates in graduation functions
  • Attends faculty meetings and in-service training
  • May act as an instructional assistant in smaller campuses
  • Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing

Qualifications and Education

  • Administrative Assistant, Business Office, Business Administration or related certificate or diploma
  • At least two years of related working experience

    SKILLS

    • Knowledge of MS Office and Database Systems
    • Excellent communication and interpersonal skills
    • Excellent Customer Service Skills