Administrative Assistant

Website Island Health

Administrative Assistant-MHO – (126962)

Administrative Assistant-MHO – (126962)

Fort Royal Medical Centre – Victoria, BC V8R 4R2 CA (Primary)

Program/Cost Centre
Island Health -> Portfolio M Admin -> 83.71.554124000 PHV COVID19 Portfolio M
Shift Start Time/End Time 08:30 to 16:30
Days Off Weekend/Stats
Vacancy Type Temp NON-Contract> 6 Months
Salary Range (Hourly Rate)
$21.31 – $27.97
FTE 1.0
Bi-weekly Hours 75
Planned Start Date Jun. 22 2020
Approximate End Date (For Temporary Assignments ONLY) Dec. 31 2020
Pending Return of Incumbent No
CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check) No
Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

As a member of the Medical Health Office team and reporting to the Medical Health Officer (MHO), the administrative assistant, provides a variety of senior administrative support services to the MHO including screening and prioritizing incoming correspondence and materials, calendar planning, drafting, formatting and finalizing graphic presentation material, creating and maintaining databases; processing and monitoring expenditures, inputting confidential health information; and compiling statistical data. Works independently and communicates with internal and external stakeholders in a manner that promotes positive and respectful relationships and reflects the mandate and responsibilities of the Medical Health Officer. An emphasis on providing administrative support for the MHO in the area of communicable disease control in coordinator with the Communicable Disease Control Program and Manager.



A level of education, training and experience equivalent to high school graduation plus additional related coursework in office or business administration and three (3) years’ related experience in a large complex organization, preferably in a clinical program/portfolio or government/health authority setting.


  • Ability to type 60 wpm.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to apply knowledge of office practices and procedures.
  • Ability to perform duties with accuracy.
  • Ability to operate related equipment.
  • Ability to use computer support programs such as Word, Excel, Publisher and Power Point.
  • Ability to plan, organize and prioritize.
  • Business writing skills.
  • Ability to establish and maintain rapport with clients.
  • Ability to analyze and resolve problems.
  • Physical ability to carry out the duties of the position.
  • Knowledge of medical terminology.
  • Ability to use computer support programs such as Word, Excel, Publisher and Power Point.
Link to Full Job Description
Additional information for applicants

Requisition CA
Non Contract
Non-Contract Support Staff

To apply for this job please visit

Need assistance?

Our advisors are happy to answer any questions.

Contact a Admissions Advisor for More Information Today!