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Medical Office Administrator Accelerated

Certificate Program

Total Program Hours:
320 Hours
Full-Time Program Length:
16 Weeks
Includes holidays and professional days.
Delivery Methods:
  • In-Class Instruction
  • Distance Education / Online
  • Combined Delivery (Both In-Class and Distance)
Program content is subject to change.

Online and On-Campus Delivery Options may be available!

This program is for students who have business foundation skills that are the necessary groundwork for successfully completing medical office administrator certification.

Medical Office Administrators perform a variety of administrative duties in doctors’ offices, hospitals, medical clinics and other medical settings as well as support of managers and professional employers. They are employed in offices throughout the public and private sectors.

Medical Office Administrators type correspondence, reports, invoices and related material from handwritten copy or machine dictation, using a computer. This may include the preparation of presentation materials. They also prepare routine correspondence and compile data, statistics and other information. Some assistants assist committees by taking minutes.

The duties of Medical Administrators also include specialized tasks. They schedule and confirm medical appointments, deliver messages between doctors and patients, type medical records and reports from handwritten notes, and interview patients to complete forms and case histories. They also make sure doctors get paid, by completing insurance as well as other claim forms and handling billing procedures. They may order medical supplies as well as regular office supplies. It should be noted that medical assistants are very often referred to as medical office secretaries, and related training programs in this province may also use that title.

A typing speed of 50-65 words per minute may also be required for employment.

Changes in technology, such as the increasing use of electronic medical records (EMR), means these workers must be comfortable adapting to new software programs. Some employers may require specialized training in EMR systems.

Program Mission

To provide comprehensive training for students to serve their community by supporting administrative procedures in a healthcare setting.

Program Goals

The program aims for students to graduate with professional medical office administration skills gained through experiential learning. We strive for our graduates to care for diverse communities in an ethical, compassionate, and respectful manner.

Learning Objectives

Upon completion of the program, students will be able to demonstrate the following competencies:

  • Manage and coordinate the scheduling of appointments
  • Compile patients’ charts
  • Transcribe physicians’ orders
  • Prepare birth and/or death certificates
  • Record vital signs
  • Receiving new patients
  • Collecting patient records

Why Get Your Medical Office Administrator Certification at Sprott Shaw? 

  • Lifetime access to dedicated Employment Services Specialists (ESS) who can help you with resume and cover letter writing, interview skills, and the overall job search after graduation 
  • Lifetime tuition-free access to course refreshers if you ever need to retrain and update your skills 
  • Practicum opportunities with recognized organizations across BC 
  • Multiple start dates so you can start your education when you want to without the wait 
  • Career and professional development success courses to help create a career development marketing plan, learn the cardinal rules of professionalism, and identify the target markets and employment resources in the counselling field 
  • Preparation and orientation courses to teach you how to find credible research, write papers, create proper citation formats including APA, and study effectively for exams 
  • All-inclusive program costs where what you see is what you pay. Our costs include registration fees, assessment fees, tuition, textbooks, supplies, course materials, uniforms, certificates, graduation fees, practicum fees, and much more 
  • Grant and scholarship opportunities are available to help you save on tuition. Up to $4000 in scholarships and grants are open to recent high school graduates, Sprott Shaw alumni, military veterans, and more! Click here to browse our full list of grants and scholarships.

Success Stories

  • “The best experience of my life! Sprott Shaw brought me back to life. They noticed my strengths and weaknesses and helped me build from that.” – Natasha B.
  • “Everyone I met at Sprott Shaw was like my extended family – all the staff are encouraging and friendly. I always felt safe and welcomed, even by the teachers I didn’t have.” – Adrienne L.

Where Are Sprott Shaw Graduates Working? 

Our Health Care, Nursing and Dental graduates can be found working throughout the province. In addition to health authorities across BC, our Practical Nursing and Health Care Assistant graduates are working at recognized hospitals like Vancouver General Hospital, Surrey Memorial Hospital, Chilliwack General Hospital, Kelowna General Hospital, Victoria General Hospital, and more. 

Our Dental Assistant graduates can be found working at a variety of dental clinics throughout the province such as Family Care Dental Clinic, Heavenly Dental, NOVO Dental Centre, and more. Our Pharmacy Assistants can be found working in Walmart Pharmacies, Rexall Pharmacies, and numerous other independent pharmacies throughout BC. 

Click below to learn more about where our graduates are currently working. Please note that these lists do not cover every single business that has hired a Sprott Shaw graduate, but they do provide a good representation of the sort of industries that Sprott Shaw graduates are working in.

Related Programs

Contact an Admissions Advisor for More Information Today!

Contact Us Today!

Our advisors are happy to answer any questions.

Career Opportunities

Booking Clerk
Data Entry Clerk
Medical Clerical in Research & Care Agencies
Medical Office Assistant
Medical Supply Firms
Medical Transcriptionist
MSP Billing Clerk
Office Assistant
Office Manager
Pharmaceutical Firms
Receptionist
Ward Secretary
Admission Requirements:
  • Grade 12 / GED or mature student status (all transcripts must be “true certified copies” or originals).
  • Applicants must successfully complete the admissions interview and entrance assessments with a minimum score of 20/40 in the English Assessment and a minimum score of 20/40 in the Math Assessment (with a minimum composite score of 42/80).
  • One year of clerical experience (letter from an employer) OR graduation from a recognized clerical program (certificate / diploma).
  • For more information on English Language requirements and equivalencies please click here.

Domestic Students:

  • Domestic students that can provide a Canadian transcript showing completion of English 11 or 12 (or equivalent) with a passing grade of ‘C’, will be exempt from having to write the English Entrance Assessment.
  • Domestic students that can provide a Canadian transcript showing completion of Math 10, 11 or 12 (or equivalent) with a passing grade of ‘C’, will be exempt from having to write the Math Entrance Assessment.

International Students:

  • International students that can provide a Canadian transcript showing completion of Math 10, 11 or 12 (or equivalent) with a passing grade of ‘C’ will be exempt from having to write the Math Entrance Assessment. The equivalent credential must be evaluated and verified.
  • International students that can provide a Canadian transcript showing completion of English 11 or 12 (or equivalent) with a passing grade of ‘C’ will be exempt from having to write the English Entrance Assessment. The equivalent credential must be evaluated and verified.
  • International students can also meet the English requirement by demonstrating one of the following three options:
  • Sprott Shaw’s English Language Assessment, OR
  • Minimum IELTS Score 5.5 overall or iBT TOFEL Score of 70, OR
  • Completion of an ESL program from one of SSC’s partnered ESL schools
Certificate Requirements:
  • 60% average upon successful completion of all courses, including courses given a complete
  • CPR, First Aid and WHMIS will be completed during the program
  • Qualifies for second diploma when done as an add-on to another program

Students can expect to complete 1 – 3 hours of homework per day.

* Medical Office Administrator Accelerated was reviewed and approved by the Private Training Institutions Branch (PTIB) of the Ministry of Post-Secondary Education and Future Skills.

Contact an Admissions Advisor for More Information Today!

Contact Us Today!

Our advisors are happy to answer any questions.

Courses List

This 16 week Certificate program requires the student to complete the following courses.

  • Anatomy and physiology as related to the body systems
  • Associate pathological conditions with the body systems
  • Define pharmacology and related terminology
  • Identify all standard medical abbreviations
  • WHMIS Certification

  • Anatomy and physiology as related to the body systems
  • Associate pathological conditions with the body systems
  • Define pharmacology and related terminology
  • Identify all standard medical abbreviations
  • CPR/First Aid
  • Prerequisite: MD400I - Medical Terminology I

  • Patient scheduling, forms, charts
  • Sterilization techniques
  • General office procedures

  • Clinic and physician accounts
  • Billing and diagnostic codes

  • Dictatyping and transcribing
  • Creating/formatting medical documents

  • Simulation designed to provide the learner with practical exposure to activities that may be encountered on the job in a medical office environment

Contact an Admissions Advisor for More Information Today!

Contact Us Today!

Our advisors are happy to answer any questions.

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