Accounting & Payroll Administrator with Practicum

An Accounting and Payroll Administrator Diploma will provide you with a well-rounded exposure to the professional business environment and will give you the skills for a successful career in accounting and payroll administration.

Payroll Administrators are specifically concerned with employee pay and benefits. They maintain employee records (for example, attendance and overtime) and use the records to calculate pay and benefit entitlements. They also prepare and check statements of earnings and provide information to employees on payroll matters, benefit plans and collective agreement terms.

Once education requirements are met, grads can complete and submit the Application for Certification to receive the Payroll Compliance Practitioner (PCP) certification from the Canadian Payroll Association (CPA).

Learning Objectives

Sprott Shaw College Accounting & Payroll Administrator graduates are able to:

  • Accurately record accounting transactions
  • Reconcile general ledger and bank accounts
  • Create budgets
  • Prepare and analyze standard financial statements
  • Analyze cost behaviours and Return On Investment (ROI)
  • Utilize current accounting software applications
  • Record payroll transactions, pay employees and submit government remittances
  • Prepare simple income tax returns
  • Productively use MS Office including Word, Excel and Access
  • Communicate effectively using various communication channels

Diploma Program

Total Program Hours:
960 Hours
Full-Time Program Length:
48 Weeks
(Includes holidays and professional days)
Program content is subject to change.

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Admission Requirements:
  • Grade 12 / GED or mature student status (all transcripts must be “true certified copies” or originals)
  • Applicants must successfully complete the admissions interview and entrance assessments with a minimum score of 20/40 in the English Assessment and a minimum score of 20/40 in the Math Assessment (with a minimum composite score of 42/80)
Course Prerequisites:
  • AC112 is the prerequisite to: AC214, AC221, AC231, AC241 and AC251
Diploma Requirements:
  • 60% average upon successful completion of all courses, including courses given a complete.

Note: Students wishing to continue education in this field would need the passing grade required by the receiving institute.

Domestic Students:
  • Domestic students that can provide a Canadian transcript showing completion of English 11 or 12 (or equivalent) with a passing grade of ‘C’, will be exempt from having to write the
    English Entrance Assessment
  • Domestic students that can provide a Canadian transcript showing completion of Math 10, 11 or 12 (or equivalent) with a passing grade of ‘C’, will be exempt from having to write the
    Math Entrance Assessment
International Students:
  • International students can meet the Math Entrance Assessment requirement by providing an equivalent to Canadian High School Math 10, 11 or 12 with a passing grade
    of ‘C’. The credential must be evaluated and verified.
  • International students can meet the English requirement by completing or demonstrating one of the following three options:
    • Sprott Shaw’s English Language Assessment, OR
    • Minimum IELTS Score 5.5 overall or iBT TOFEL Score of 70, OR
    • Completion of an ESL program from one of SSC’s partnered ESL schools.
Additional Notes:

To receive CPA certification, you must be a graduate of the Payroll Compliance Practitioner (PCP) program and must fulfill the following Canadian Payroll Association (CPA) requirements:

  • Effective January 1, 2015, graduates must have at least one year of weighted payroll experience obtained five years before or after the start of the first CPA core course
  • Complete the CPA’s Application for Certification
  • Maintain a membership with the CPA
  • Adhere to the CPA’s Code of Conduct and Continuing Professional Education requirements

To learn more about certification requirements, please refer to the CPA’s website at www.payroll.ca

Access to Technology:

This program will be delivered online in both synchronous and asynchronous formats. It is therefore important that you have access to a computer and working environment with the
following characteristics:

  • Recommended hardware – Dual-core 2.64 GHz processor
    with 2 GB RAM
  • Microsoft 7 or Vista operating system
  • High-speed internet connection – cable or ADSL
  • Web camera/High Definition video camera – MS Lifecam series, Logitech C500 or 900 series
  • Headset with microphone
  • MS Office Suite 2007 or 2010 preferred

Instructors are available at all times for scheduled classes and by email (response within 24 hours). Additionally, students can usually access instructors prior to class or just after the class ends.

* Accounting & Payroll Administrator with Practicum was reviewed and approved by the registrar of the Private Training Institutions Branch (PTIB) of the Ministry of Advanced Education, Skills & Training.

Students can expect to complete one to three hours of homework per day.

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Courses List

This 48 week Diploma program requires the student to complete the following courses.

  • Theory & practice of double-entry bookkeeping
  • Complete the Accounting Cycle to closing (GL, AP, AR, Payroll, Year End)
  • Prepare Financial and Business Reports

  • Utilize most modules of Sage 50 to record business transactions (order entry, inventory, AP, AR and payroll)
  • Produce reports including financial statements

  • Accounting for Partnerships
  • Corporate accounting
  • Bonds and long-term debt
  • Cash flow statements

  • Payroll legislation
  • Record payroll transactions, pay employees and prepare Government remittances

  • Costing systems
  • Cost analysis
  • Capital budgeting

  • Individual and corporate tax calculations
  • Tax legislation

  • MS Office Certification
  • MS Office Word editing, layout, templates, styles and
    sections, mail merge, tables, charts and desktop publishing

  • MS Office Certification
  • Plan, edit and manage worksheets (formulas/functions)

  • MS Office Certification
  • Enter and maintain a database (filter, sort, create queries)

  • Describe payroll's objectives & stakeholders
  • Understanding of compliance requirements
  • Prerequisite: AC112 - Bookkeeping Fundamentals & Accounting Principles

  • Calculate regular, non-regular and termination pay
  • Complete ROE
  • Prerequisite: CPA111-Payroll Compliance Legislation

  • Organizational remittances
  • Complete accounting documentation
  • Year-end documentation
  • Prerequisite: CPA121-Payroll Fundamentals I

  • Computer basics/file management
  • Goal setting, note-taking, problem-solving, teamwork
  • Overview of policies & procedures
  • Demonstrate the ability to use MS Word and MS PowerPoint

  • Interview techniques
  • Create a Career Development Marketing Plan
  • Apply aspects of professionalism
  • Identify target markets and employment resources

  • Effective presentations using MS Office PowerPoint

  • 4-week practicum (minimum 20 hours per week)

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